If you are interested in implementing your core into the iLab Core Facility Management system, please complete the items below. Each of the steps outlined below are critical to gathering the information needed to provide your iLab Implementation Associate with important information about your core, your core needs, and how your core operates.
These items must be gathered and completed prior to your core being scheduled for implementation and the implementation kickoff meeting.
 | Watch iLab Pre-Kickoff Demo Video for Core Admins and Staff (~15 minutes) |
| Request to be put on the implementation list. A Box folder will be created by ORIS and shared with you. |
| Request meeting with PSU iLab Project Manager to discuss implementation. |
| Review additional iLab features videos, if they apply to your core. |
| Complete Core Questionnaire; Upload to your ORIS-created core box folder. |
| Develop a Core Facility Flow Chart for Equipment Reservations or Request Services (or any other functions your core performs.) Lucid Chart an excellent tool for creating flow charts. Upload the flow chart to your ORIS-created core box folder. |
| Gather any forms your core uses. Upload the forms to your ORIS-created core box folder. |
| Gather any reports your core currently generates. Upload the forms to your ORIS-created core box folder. |
| Gather list of equipment used in your core and any information you need for an equipment reservation. Include associated pricing. |
| Gather list of services your core performs and any information you collect when a user requests the service. Include associated pricing. |
| Gather a list of single items your core charges for or sells. (Ex. test tubes, staff time, grid storage box) Include associated pricing. |
| Complete iLab Info-Needed Workbook; Upload the workbook to your ORIS-created core box folder. |
| Complete iLab Core Interlock Information form; Upload the workbook to your ORIS-created core box folder. |
| Complete Core Financial Defaults Form; Upload the form to your ORIS-created core box folder. |
| Submit request for meeting with PSU iLab Project Manager to review materials. |
| Receive notification of implementation wave slot. |
| Gather a list of your core’s users and what equipment they are trained on, if necessary. |
| Complete the core user/trained user spreadsheet; Upload the spreadsheet to your ORIS-created core box folder. |
| Implement your core in iLab, working with the iLab Implementation Associate and the PSU iLab Project Manager. |
| Go-Live! |